The reliance of an organisation on email can sometimes be underestimated. Microsoft Exchange is a standard tool in the majority of workplaces, but the maintenance, protection and archiving of emails can be a daunting task if left to get out of hand. alltasksIT can provide solutions for archiving your Cloud or on premise Exchange.
So what is Email Archiving?
Put simply, email archiving is the process of capturing and preserving emails – to and from individuals and companies – and making it easy to search and retrieve these emails at a later time. Emails are generally saved for extended periods of time and indexed to allow for efficient search and retrieval.
Ideally, email archive solutions should have the ability to capture and store other files in addition to emails and attachments such as calendars, contacts, PST files and other folders. Good solutions integrate with your organisations’ mail server and capture each email regardless of whether the user has deleted it from their in-box.
How does it differ from Email Back up?
Email back up is a snapshot of data taken at a specific point in time. Back ups are designed to be restored as required at a later date. Email archives save and index all the data for longer periods of time and are designed for easy search and retrieval of emails.