Health and Safety Using SharePoint

Are you meeting all your H&S regulatory requirements?

The complexity of Health and Safety regulations and compliance standards have increased significantly in recent years. H&S managers are now tasked in providing greater transparency on incident reporting and monitoring safety concerns within their organisation.

Reliance on a trail of paper documents, emails and faxes to track incidents and associated reports are difficult to oversee and can easily become disorganised. Now is the time to consider reviewing and tightening H&S processes. You can avoid the risk of failing to meet regulatory compliance and potentially save your organisation hundreds of hours of lost time.

How confident are you of your current H&S processes?


To address the increased level of difficulty in managing and implementing complex requirements, many businesses are using SharePoint to streamline their processes. It provides a reliable, seamless framework that supports the implementation of procedures whilst storing and managing your organisation’s library of relevant OH&S documentation.

Health and Safety is everyone’s business


All employees are required to identify H&S risks and take the necessary steps to prevent workplace injuries. So how can we build a H&S workplace culture that makes it easy to be compliant?

Whether your employees are working in a retail store, a mine, on the road, up scaffolding or in the office, your people can access emergency procedures, policies and incident reporting documents from anywhere and on any device.


Worksafe Australia requires employers to notify their work
health and safety regulator of ‘notifiable incidents’ at work within 48 hours.

Read more here


SharePoint can be accessed anywhere by all employees, regardless of where their job takes them.


Identifying and preventing H&S risks


H&S hazards of any new or existing worksite can be reported and instantaneously uploaded using your H&S SharePoint Hub, promptly notifying all relevant staff. Hazards and control measures can be monitored and updated as needed. Reports on investigations, monitoring of hazards, near-misses, accidents and illness are readily available.


With greater oversight from government regulators this can help you improve compliance. It’s reliable and auditable and can reduce your costs.

In the case of an accident, the Incident Report Form can be completed and uploaded from the site of the incident within minutes. Relevant photos can be attached as supporting evidence. Employees can use a mobile phone, iPad or any other available device.

At each step of the process, predetermined approval and check points ensure information is relayed to the appropriate personnel.

This avoids calling and asking around within the organisation, thus eliminating unnecessary disruptions to other employees.

As the documentation progresses through your organisation, each step includes details of approvals, rejections, reasons for the decision and timestamps.


Customisable H&S Hub

SharePoint can be customised to your organisation’s unique needs and specifications. Other benefits include:

  • - Up to date communication can be broadcast to specific teams or across the organisation
  • - Policies and procedures are centralised and easily accessible
  • - Electronic documentation ensures the official version is used by all staff
  • - Monitor staff engagement via surveys
  • - Staff can access in-house H&S videos as and when required including a refresher on specific processes or procedures


SharePoint has been adopted by your organisation and is already being used by employees,
it makes sense to explore how it can enable and support your H&S culture


alltasksIT (brand) are available to discuss how SharePoint can be customised to support you and your organisation with H&S. Please contact [[ name and number]] for further information.


For more information on how you can meet regulatory requirements please see our H&S pdf. Please note, this information is generic in nature and you may also need to consult with a HR or H&S specialist.